Bloomington-Normal Music Teachers Association Bylaws
The name of this organization shall be Bloomington-Normal Music Teachers Association, referred to as BNMTA, affiliated with ISMTA (Illinois State Music Teachers Association) and with Music Teachers National Association, Inc. (MTNA), Cincinnati, Ohio, a Code Section 501(c)(3) organization.
Section 1. The purpose of the Association is the advancement of musical knowledge and education. Activities of the Association are aimed at the promotion of the art of music and the advancement of musical educational activities and the appreciation of music among the people of the community.
Section 2. No part of the net earnings of the organization shall inure to the benefit of any individual. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in any political campaign on behalf of, or in opposition to, any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code.
Section 3. In the event of the dissolution of this organization, any funds remaining in the treasury after the payment of any outstanding debts shall be contributed to the Music Teachers National Association or another nonprofit organization, which qualifies under Section 501(c)(3) of the Internal Revenue Code.
Section 1. Membership Classifications The following membership classes are open to those who meet the respective qualifications and pay the annual dues provided for the respective classification pursuant to Section 2 hereof. All members of this Association (except patrons) shall hold membership in ISMTA (Illinois State Music Teachers Association) and MTNA (Music Teachers Association.)
A. Active membership is open to all persons professionally engaged in any field of musical activity who are members of an affiliated state association and MTNA. Such membership provides the privileges of voting, holding office, and participating in the activities of the Association.
B. Retired Membership is open to those who have been active members for at least 20 continuous years, are age 65 or greater and are essentially retired from teaching. A member must send written notice to the MTNA executive director for this class of membership to be activated. Retired members may vote, but cannot hold elective office at the division or national levels or enter students in MTNA competitions. A retired member must also be a member of a state affiliated association.
C. Collegiate membership is open to any student of music subject to membership regulations of the affiliated state association and MTNA. Students members may attend all meetings of the Association, but do not have the right to vote or hold office.
Section 2. Annual dues
A. Annual dues for all categories of membership will be established by the Board of Directors. The Board of Directors shall establish the annual Dues amount and publish the dues information in the next official publication.
B. Dues are delinquent June 30 for active members, September 30 for collegiate members, after which time members are not in good standing or entitled to any of the privileges of membership until dues are paid for the current membership year.
Section 3. Membership Year
The membership year shall be the same as the MTNA fiscal year, beginning July 1 and ending June 30.
Section 4 - Termination of membership
Membership in BNMTA is a privilege and not a right. Termination of membership for non-payment of dues within the time prescribed in MTNA bylaws, Article III, Section 3 is automatic and not subject to the procedures stated therein. Other than for non- payment of dues, BNMTA’s Board of Directors, by a two-thirds vote, may terminate a membership if it is determined that termination is in the best interest of BNMTA. The Board shall only consider and vote upon the proposed termination of a membership after the member has been advised of the alleged reason for termination and has been provided an opportunity to present information to the Board on his or her behalf. If membership is terminated, the individual may appeal for reconsideration of that decision. In the event of an appeal a committee will be formed by the President of BNMTA to consider the matter. This committee will consist of three non-board members and two non-BNMTA members. This committee will determine whether to uphold the membership termination by a majority vote. In the event of a membership termination, a dues refund will not be given.
Section 1. Officers and Duties The officers of the Association shall be: President, or Co-President and Co-President, Vice President, Secretary, and Treasurer (or such officers necessary for the effective operation of the Association).
A. The President or Co-President shall preside at all meetings of the Association, and the Board of Directors, shall appoint all standing and special committees with the approval of the Board of Directors, and shall perform such other duties applicable to the office as prescribed by the parliamentary authority adopted by the Association. He or she shall serve as an ex officio member of all committees except the Nominating Committee.
B. The Vice-President shall assume all duties of the President in the absence of that officer and shall perform such other duties as may be designated by the President and/or Board of Directors or prescribed by the parliamentary authority of the association.
C. The Secretary shall keep the minutes of all meetings of the Association and the Board of Directors, and shall perform such other duties as may be assigned by the President or prescribed by the parliamentary authority of the association.
D. The Treasurer shall be responsible for the payment of all bills authorized by the Association, shall keep an itemized account of all receipts and disbursements, shall prepare an annual budget, and shall present reports to the Association as requested and shall perform such other duties as may be designated by the President or prescribed by the parliamentary authority of the association.
Section 2. Term of Office Each officer shall be elected for a two year term of office and shall serve until his or her successor assumes office. The term of office shall begin at the end of the last meeting within the fiscal year, and end upon the installation of the next officer.
ARTICLE V—ELECTION OF OFFICERS
Section 1. Nominations Individuals may be nominated by another member or may self–nominate. Nominations submitted not less than one week before the last business meeting of the fiscal year may be voted on in advance by written notice (including by email). At that meeting, nominations will be voted upon by members present, or by prior written notification for those absent.
Section 2. Election Officers shall be elected by ballot, except in the event of only one nominee for an office in which case the presiding officer may declare the nominee elected by acclamation.
Section 3. Vacancy A vacancy in any office, except that of President, shall be filled for the unexpired term by presidential appointment and approval by the Board of Directors. A President-elect, appointed in this manner, cannot assume the office of President unless elected to the office in the same manner as the other officers.
Section 4. Removal of Officer Any officer shall cease to hold office upon termination of membership, or may be removed from office by two-thirds vote of the members present and voting at a regularly scheduled meeting. Such action may be taken when it appears evident that an officer has been or is unable to serve or is otherwise unqualified.
ARTICLE VI—BOARD OF DIRECTORS
Section 1. Government The officers of the Association, the Immediate Past President, and the Committee Chairs, shall constitute the Board of Directors of the Association.
Section 2. Duties The Board of Directors, within the limits of the bylaws, shall have general supervision of the affairs of the association between its business meetings, fix the hour and place of meetings, make recommendations to the association, and perform such other duties as are specified in these bylaws. The Board shall be subject to the orders of the association, and none of its acts shall conflict with action taken by the association.
Section 3. Meetings
A. Meetings of the Board of Directors shall be held as needed, or at the request of a majority of the Board.
B. Minutes of the Board of Directors meeting shall be read at the next regular meeting of the Association.
C. Action taken by unanimous written consent of the Board of Directors members via mail, or electronic transmission, shall be a valid action of the Board. Such actions of the Board shall be preserved and reported in the minutes.
Section 1. Standing Committees Standing Committees shall be appointed by the President with the approval of the Board of Directors and/or members to facilitate and accomplish the work of the association. Standing Committees shall include Programs Chair and AIM Chair, as well as any other deemed appropriate by the Board of Directors.
Section 2. Other Committees Other committees, such as task forces or special committees, may be appointed by the President with the approval of the Board of Directors and/or members to facilitate and accomplish the work of the association.
The President shall be an ex officio member of all committees, except the Nominating Committee.
Section 1. Regular Meetings Regular meetings of the association will be held at such time and place as are decided upon by the Board of Directors of the Association, but they shall be guided by the wishes of the membership.
Section 2. Annual Meetings Annual meeting of the association will be held at the regular meeting designated as the annual meeting by the Board of Directors. The election of officers, annual reports of officers and committees, and any other business that may arise will take place at this meeting.
Section 3. Special Meetings Special meetings may be called by the President or by the Board of Directors or upon the written request of one quarter of the members. The purpose of the meeting shall be stated in the call.
Section 4. Quorum One half of the members shall constitute a quorum for the transaction of business.
ARTICLE IX—PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the association in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order the association may adopt, or a higher-level rule, i.e. the state or national association.
ARTICLE X—AMENDMENT OF BYLAWS
Section 1. These bylaws may be amended at any regular meeting of the Association by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting.
Section 2. All amendments must be consistent with Article II of the Bylaws and a copy of same must be sent to the MTNA National Office.
NOTE: Other provisions consistent with the State and National Association Bylaws may be added as needed.
These bylaws drafted May 14, 2017; amended May 10, 2019